The Hunan Provincial Department of Justice is in charge of the province's judicial administration. In order to further improve the efficiency of work services and realize the refinement and intelligence of government management and public services, use EraLink Technology Intelligent File Cabinet, introduce Intelligent file sending and receiving system.
Traditional file sending and receiving, The public servant calls the subordinate unit or the handling personnel to come and collect it. The handling personnel need to collect them within the specified time. If certain important documents cannot be handed over face-to-face to the issuing personnel, the documents may be lost and the flow of documents cannot be monitored. EraLink Technology's Smart Archive Cabinets have functions such as intelligent file identification, sending and receiving emails, SMS notifications, biometric authentication, and video photography, which can effectively solve the above problems.
▲ Intelligent document receiving and dispatching cabinet & Justice Department use site
Intelligent file sending and receiving components
Intelligent file receiving and receiving cabinet function
Intelligent file sending and receiving working mode
The staff matches the files that need to be issued on the day to the subordinate units to form the daily report; the report is automatically transmitted to the cabinet operation terminal; the civil servants use palm vein recognition to open all cabinet doors and put the corresponding documents into each cabinet. When the staff closes the cabinet door, the system automatically sends a text message Relevant parties are reminded to come and retrieve the archive documents; the parties only need to go to the archives mailing and receiving room and verify the corresponding documents through palm vein recognition, verification code or other methods at the smart document mailing and receiving cabinet terminal. After receiving the documents, close the door and the collection information is transmitted to the workstation computer in real time.
▲ Intelligent file receiving and dispatching cabinet operation interface
Intelligent file sending and receiving Features
OCR file recognition (automatically recognizes file titles without manually entering file names) Permission management (divided into super administrator and ordinary user) Dual camera surveillance Electronic paper (real-time display of individual cabinet information) Multiple login modes (you can choose verification code, palm vein or various combination modes to log in)
Advantages of intelligent file sending and receiving
Staff can know the status of document collection at any time through the workstation, eliminating the need for face-to-face signing and verification. This effectively solves the problems of heavy work, handover between people, inconvenient inquiries, and difficulty in traceability in the process of receiving and transferring paper documents. It also replaces traditional paper materials. The "human-human" model has been changed to a "human-machine" model, using information technology and network technology to meet the flow needs between business departments in each link. It combines online and offline to easily manage complex work documents, greatly improving the work process and increasing work efficiency.
Palm vein recognition
| Palm Vein Recognition | Face Recognition | |
| Feature Points | 10,000,000 Level [Unchangeable, Innate] |
100 Level |
| Recognition | It can distinguish any two people in the world. The veins include arteries, veins, capillaries, fibrous structural tissues, etc., which are unique. Identical twins are also completely different. At the same time, wet, dirty, damaged hands, etc. will not affect the identification. | It is not necessarily possible to distinguish twins. Facial features may change with age, makeup and plastic surgery may also affect the recognition effect. |
electronic paper
Each cabinet door of the Smart Archive Cabinet is equipped with electronic paper, which displays in real time the name of the unit corresponding to each cabinet, the number of documents to be collected on the day, the number of overdue documents, etc., and unified management of department-related information.
OCR recognition
Automatically recognize file titles, eliminating the need to manually enter file names. The recognition time is less than 1 second, making it fast and convenient.
Big data statistical analysis platform
One-click preview of sending and receiving task information and data visualization help optimize the analysis and statistics process.
Smart file cabinet sending and receiving allows you...
Improve the efficiency of collection and delivery by 70%
The dispatcher can put the required distribution documents into the smart dispatching and receiving cabinet at one time according to the task list, which effectively avoids the traditional one-to-many file sending and receiving department and multiple searches for files to check and dispatch, which greatly improves the efficiency of dispatching.
The pick-up crew can go to the Smart Archive Cabinet to pick up documents according to the pick-up notification, and can flexibly arrange the pick-up time period. It can also avoid waiting in line on site and save working time.
Enhance file security by 80%
Permission setting management of delivery personnel, text message verification or palm vein biometric verification, dual camera assistance to ensure the reliability of staff, safe and orderly access to files, and avoidance of misoperations, etc.
Document and file flow tracking 100%
The document distribution time, sender, document collection time, recipient, etc. are all recorded and can be queried, and the document flow direction is easy to query and track.
Intelligent identification and operation can effectively avoid mistransmission and mistaking of files.
LED promotion
Can cooperate with promotional documents, policies, etc.